ABYDE FOR FLORIDA CHAPTER OF THE AMERICAN ACADEMY OF PEDIATRICS MEMBERS

It's time for stress-free compliance.

  • EASIEST SOFTWARE YOU’LL EVER USE

    And if we’re being honest, easy is an understatement. All companies say it, but we are so confident in the simplicity of our software that we will prove it.

  • ‘HANDS OFF’ APPROACH

    We automate it all – from notifications about training to policy generation. Can you imagine not having to set your own reminders?! Go ahead, focus on your patients – we will ping you with the important stuff.

  • CUSTOMER SUCCESS TEAM LIKE NO OTHER

    We will meet you where you are – whether that’s by phone, chat, or email. It’s tough stuff in the tech space, but our customers love us as much as we love them.

  • STATE BY STATE, LAW BY LAW

    No matter what state your practice is in, our solution is for you — from sea to shining sea. We know our stuff and dedicate ourselves to staying on top of the latest state and federal changes so you don’t have to.

  • MORE THAN JUST SOFTWARE

    With us, you get more than policies and software. We offer Master Classes, newsletters, and more to keep you up to date. At the end of the day, we are proud to lead with education.

LATEST COMPLIANCE NEWS

OSHA in Dentistry

A Dentist’s Guide to OSHA Compliance

May 15, 2025   On a global scale, more than 2 million healthcare workers experience needle-stick injuries on an annual basis. Dentists are at the most at risk, with 59% of dentists studied experiencing needle stick injuries.  Dentists are particularly susceptible to OSHA violations due to the daily use of sharps and the increased possible exposure to bloodborne pathogens and saliva when working in patients’ mouths. Protecting your dental team through safety and compliance isn’t just a good idea—it’s essential. Here’s a clear look at the standard preventive measures for OSHA in dentistry.    First Line of Defense: Training There are numerous safety precautions to keep staff safe, but the first layer of protection is proper training and procedures. Before working with patients, staff must be thoroughly trained on the possible risks and mitigation techniques. Staff must also be provided a walk-through of the practice, assuring they know where all emergency equipment and exits are located.  Training programs must review all possible risks, like sharps, bloodborne pathogens, radiation, etc. Videos and training materials must be easily accessible for staff to review. All relevant policies outlining compliant procedures for various situations must also be accessible to all staff members. Training is the foundation of a compliant practice, and with proper OSHA in dentistry training, your staff can feel confident handling any situation.    Always Wear Personal Protective Equipment  While it might not always be the most fashionable decision, wearing Personal Protective Equipment (PPE) is imperative to keep staff safe.  It is key that staff always wear PPE when working with patients. PPE can be defined as gloves, masks, gowns, face shields, and more. By wearing PPE, your staff have a barrier when working with patients, minimizing the risks of exposure.  PPE must be provided to staff free of charge, cultivating a safe environment. Staff must also be appropriately trained to use PPE when working with patients, ensuring all know the necessary steps to protect themselves. PPE minimizes exposure to risks by limiting contact with patients, and is a staple for a safe healthcare practice.    Stay Sharp: Handling Needles Carefully  Dentists are well aware of the risks associated with working with needles, scalers, and other sharps.  Use sharps carefully and utilize devices with safety features when working with sharps. Many sharps have preventative measures, like retractable needles after use, self-sheathing blades, and reinforced containers for sharps.  When using sharps, ensure your staff wear gloves and other applicable PPE. Sharps handling, from initial use on a patient to disposal, requires strict adherence to safety protocols to minimize the risk of accidental sticks and the transmission of bloodborne pathogens.   Bloodborne Pathogens 101  Working in healthcare, especially dentistry, puts staff at risk for exposure to bloodborne pathogens. Bloodborne pathogens are microorganisms that cause disease, like hepatitis B, C, and HIV. The World Health Organization states that 3 million healthcare workers are exposed to bloodborne diseases through skin puncture injuries each year. With PPE and appropriate sharps equipment, your staff is already significantly mitigating risk.  However, if a sharp needle or blade pricks a staff member, it is essential to receive First Aid to protect the wound immediately. The staff member should have their blood tested as soon as possible. Depending on the situation, time is of the essence after a sharps incident. Some diseases, like HIV, can be prevented within 3 days of exposure.  While it can be overwhelming, staff must stay calm and follow the proper procedures after an incident, with most sharps incidents not resulting in an infection.    Simplifying OSHA Compliance As you can see, handling OSHA compliance in dentistry can be daunting. With the correct compliance program to address numerous risks, your dental staff can feel secure and concentrate on delivering excellent patient care. Intelligent OSHA software offers automatically generated policies, required forms, and training resources in a centralized compliance hub, providing a documented compliance program for your team. Meet with a compliance expert today to learn more about how you can streamline your OSHA compliance program. 

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PIH HIPAA Phishing Fine

Phishing Risks and Notification Delays: A Lesson in Managing a HIPAA Breach

4.24.25 As we head into the middle of the year, it’s safe to say that the Office for Civil Rights (OCR) is ramping up enforcement. Since the beginning of this year, over $6M in fines have been levied, with new penalties being announced weekly.  The latest fine showcases that the OCR can and will investigate breaches no matter your organization’s size. The latest HIPAA fine was imposed on PIH Health, Inc. (PIH), a California health network comprised of over a hundred health practices throughout the state.  PIH’s HIPAA violations have cost the organization $600,000. Due to these violations, the organization will be monitored for two years under a Corrective Action Plan (CAP). These violations exposed numerous shortcomings of the organization due to a phishing attack, emphasizing the importance of thorough safeguards for practices of all sizes.  What Happened?  In June 2019, a phishing attack compromised 45 PIH employee accounts. This breach devastated an organization with millions of patients, putting nearly 200,000 patients at risk.  While the phishing attempt occurred in the summer of 2019, the breach was not reported to affected patients or the OCR until January 2020.  When a breach impacts over 500 patients, time is of the essence. Parties must be notified within 60 days of the breach, including widespread press releases for the media.  More issues were brought to light once the OCR was aware of this breach. The organization lacked a sufficient Security Risk Analysis (SRA). The SRA is an exhaustive assessment of a practice, reviewing all safeguards and highlighting any vulnerabilities before a breach occurs.  This is at the base of a compliant practice, and the OCR has introduced the Risk Analysis Initiative to ensure that practices have this documentation in place.  Overall, this successful phishing attempt revealed inadequacies and several HIPAA violations. In addition, the organization’s failure to notify the OCR and patients promptly also contributed to the severity of the fine. Protecting Patient Data The healthcare industry’s sensitive data makes it the prime target for phishing attacks. Healthcare organizations must provide comprehensive staff training to avoid suspicious emails and, in general, risk mitigation techniques.  Healthcare practices must always address the breaches quickly. Timely notification of the OCR and affected patients ensures that all parties are aware of the breach’s impact and understand how to monitor their data. No matter the organization’s size, using smart software can help simplify compliance, avoid significant fines, and reduce patient data risk. For example, the SRA can be streamlined with compliance software, ensuring your practice knows the appropriate safeguards before an incident occurs. Intelligent solutions also provide your practice with a centralized compliance hub, letting staff know precisely what they need to secure patient Protected Health Information (PHI).  To learn more about how your practice can streamline common HIPAA violations, schedule a meeting with a compliance expert today.

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