Abyde For Nextech Users

It's time for stress-free compliance.

  • EASIEST SOFTWARE YOU’LL EVER USE

    And if we’re being honest, easy is an understatement. All companies say it, but we are so confident in the simplicity of our software that we will prove it.

  • ‘HANDS OFF’ APPROACH

    We automate it all – from notifications about training to policy generation. Can you imagine not having to set your own reminders?! Go ahead, focus on your patients – we will ping you with the important stuff.

  • CUSTOMER SUCCESS TEAM LIKE NO OTHER

    We will meet you where you are – whether that’s by phone, chat, or email. It’s tough stuff in the tech space, but our customers love us as much as we love them.

  • STATE BY STATE, LAW BY LAW

    No matter what state your practice is in, our solution is for you — from sea to shining sea. We know our stuff and dedicate ourselves to staying on top of the latest state and federal changes so you don’t have to.

  • MORE THAN JUST SOFTWARE

    With us, you get more than policies and software. We offer Master Classes, newsletters, and more to keep you up to date. At the end of the day, we are proud to lead with education.

LATEST COMPLIANCE NEWS

HIPAA Dental Photography

Smile Safely: What Dental Practices Need to Know About Patient Photos

September 25, 2025   Smile! Members of your dental practice look at countless images of your patients’ pearly whites daily. However, it can be a major HIPAA violation if your practice doesn’t handle these images carefully. While X-rays of a patient seem anonymous, X-rays and patient medical imaging are considered Protected Health Information (PHI). PHI is health data that can easily be linked to an individual patient. In fact, X-rays also usually include further information, including a patient’s full name and birthday, to ensure they are appropriately assigned and shared with the right patient. The same goes for images of patients’ teeth taken with a traditional camera. HIPAA is about keeping patient information safe, protecting healthcare data, and holding everyone accountable.  So, your practice’s job is to keep patient images from curious eyes peeking where they shouldn’t.   No Peeking! When handling X-rays and other forms of dental photography, ensure that role-based permissions are correctly assigned. In other words, ensure that whoever has access to these images truly needs access. For example, your receptionist most likely doesn’t need access to a patient’s X-rays, but your head dentist would. Your practice must assign these roles to keep patient data safe and terminate any access once an employee leaves or roles change. A recent HIPAA fine highlights the importance of this, with an $800,000 fine after one patient became aware of improper staff access. Your practice should also routinely monitor access to PHI, ensuring that a) the viewer can view specific patient images and b) it makes sense when and how long they review PHI. For example, your practice’s billing staff doesn’t need to look at a patient’s health records at 3 a.m. Noticing odd access to PHI can let your practice catch issues quickly, like hackers.   Smile for the Camera (and get an Autograph!) While it’s vital to keep patients’ medical images, such as X-rays and traditional photos, under lock and key, with the right documentation, you can share these images publicly. Let’s say your practice wants to share a patient’s orthodontic journey with braces on social media with a before-and-after post. Before posting anything, make sure your patient signs a media consent form. These forms should be thorough and documented by your practice. A patient must be able to revoke consent easily at any time. While you have this consent, keeping any images as anonymous as possible is still best practice. You shouldn’t be tagging your patients in social media posts!   Smile with Compliance Confidence As they say, a picture is worth a thousand words, and in healthcare, those words are PHI that must stay protected. Dental images play a key role in diagnosing and treating patients, which is why your practice needs to keep this form of PHI secure. With the right compliance solution, your practice can simplify HIPAA by managing everything in one centralized hub. Important documents, like media consent forms, are always easy to access. Connect with a HIPAA expert today to learn how to streamline compliance.

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Security Risk Analysis software for healthcare

Introducing Abyde’s Security Risk Analysis for Covered Entities

September 23, 2025   At the foundation of every HIPAA-compliant practice is a Security Risk Analysis (SRA).  The SRA is a thorough assessment of all administrative, physical, and technical safeguards your practice has in place to secure Protected Health Information (PHI). The comprehensive SRA needs to include everything your practice does, from using a sign-in sheet to alarms in the practice to how your computer systems are handled. This documentation must be updated annually and completed for every location of a practice. It is also required for MIPS.  This analysis allows your practice to identify vulnerabilities before an issue occurs. If your SRA shows a server running an outdated version, fix it now; don’t wait for it to become a breach.  A missing SRA is one of the most common HIPAA violations discovered by the Office for Civil Rights (OCR). In fact, during the last round of audits, 86% of Covered Entities, or practices, couldn’t produce a compliant SRA.  The OCR has also introduced the Risk Analysis Initiative, focusing on this document when investigating practices. Since the end of 2024, there have been 10 enforcements of this initiative, totalling over a million dollars in fines. During any investigation, the OCR can and will ask you to provide proof of this document.  This document sets the groundwork for compliance in your practice and is key to proving proactive compliance if a situation arises.  However, completing an SRA is easier said than done. With intricate complexities and the different areas of your practice that must be reviewed, it’s tough to figure out where to start.  Manually completing an SRA takes time and is prone to mistakes. Hiring a third-party consultant can get expensive, and you could lose patient time if they need to close your practice while completing the documentation.    Streamlining the SRA There is a better way.  Abyde has released its Security Risk Analysis for Covered Entities solution to simplify completing this documentation.  While this feature is implemented in the full HIPAA for Covered Entities product, alongside training, dynamic policy and procedure documentation generation, Business Associate Agreements, event logs, live support, and more, Abyde has created our latest product to assist practices in taking their first step toward compliance.  The Security Risk Analysis for Covered Entities solution is crafted for healthcare practices and streamlines the SRA into an intuitive questionnaire. Instead of closing your practice for the day, complete this questionnaire within an hour with cloud-based software.  After completion, the Security Risk Analysis software for healthcare will generate a Scorecard report, highlighting any recommendations for your practice to achieve compliance.  The full SRA only needs to be completed once. After that, the software prompts you with ongoing questions whenever updates are required. For example, if your practice isn’t encrypting emails, it will flag this as a high risk and remind you on a monthly basis until your practice takes the proper precautions.  Enjoy the SRA? You can easily upgrade the Security Risk Analysis software for healthcare to Abyde’s full HIPAA for Covered Entities product and maintain your SRA.    Get Compliant Today A Security Risk Analysis doesn’t have to be complicated or time-consuming.  With Abyde’s Security Risk Analysis for Covered Entities software, your practice can complete a thorough, compliant SRA quickly and accurately, without disrupting patient care.  Ready to streamline your SRA? Meet with a compliance consultant today.

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